May 5, 2016 VCEDC Meeting 4pm to 6pm McCall ID Idaho First Bank
Minutes: March 2016 (Don Bailey).
Corrections to the minutes: Couldn’t tell who made the motions, / revised motion Cynda, Rob T.
Until the June meeting, minutes to be removed on website. Sherry will request.
Rob Terry: Treasure Report: Motion by Cynda, Bill Wiley approved (attach to minutes).
Board Insurance:
Directors and Officers Liability insurance, (William Kirk Agency). Jason will
bid. Board would like to get another quote. It is possible that we would not
need it, however some will not serve unless we have it. Need to get legal
opinion. Sherry will contact Steve Lord. Ask insurance agents why it is
needed.
Financials:
As move forward. Recommend QuickBooks online (Rob). Cami said that the
desktop is user friendly and could use drop-box to share the file. Don Baily
indicated that we could use a 3 rd party firm. Cami said that with Grants, it
would be a good idea to keep in house. Rob said the he could use the desk-
top with his assistant.
Rob up to $250.00, Scotty.
ABC will require a voucher from VCEDC to get the voucher paid. The plan
will have to be approved prior to any payments.
Grant Proposal Update.
We applied for the grant for 32K. Finalist will be announced on May 10 th .
We need more match. Chamber committed to additional $2,500.00.
Don Bailey says to go through VCEDC with giving a health striped. Keep in
the council. Only have the county sponsor. Fiscal agent is VCEDC, sponsor
county commissioner. Sherry stated that the county wants a grant writer.
Maybe the VCEDC could charge a fee to do this Grant writing. 20K came
from ABC, 32K from State. Match from county still needed maybe 15K to
help sustain into the next years.
Job Descriptions:
Cynda stated it was not clear on who this person will report to. McCall
Chamber has the Executive Committee direct the Chamber employees.
Bailey; most boards have a chairman that brings decisions to the board, but
still manages the employees. Jonne wants to set up for success. Have the
staff report to 1 or two board members, then those board members would
be accountable to the complete board. Jonne; should there be a sub-
committee for the director? Sherry said she recommends the executive
committee. Jonne; chair serves only one year, the employee is long term.
Cynda agrees with Jonne. She thinks that we should have someone that is
independent. Don believes there should be some close monitoring and
direction at the beginning. Sherry believes there needs to be an oversight.
Bill Wiley stated that the board could direct employee through motions and
meetings not any one individual. Baily said we should advertise for the
position, to see if and what people apply. Bill Wily suggested that we have
liaisons in each community for question’s. Donna; one-page job description
is great. The advertisement will be short; we want someone that can do the
job. Donna believes we should have policies and procedures, Employee
Handbook. Should we use a consultant to have help with policy and
procedures? Cynda; are we having a full-time or a part-time person. The
Grant was applied for a full time person.
1. Report to VCEDC as employee full-time, and benefits negotiable.
Motion by Cynda, Second by Cami.
Job Description: Sherry would like to have the HR consultant to help
get things ready to have employee update to Bylaws. Jonne and
Scotty. Cami asked why the name needed to change, and
recommended going through Steve Lord for documents etc.
ABC Update:
Major thing is that a lot of projects will go through VCEDC. We are one of
the finalists.
Payette River Water Basin Trails and Scenic Byways.
Cynda stated that the West Central Highlands is not able to be the
umbrella 501(3)c. Asked this body would it like to be the umbrella 503(3)c.
would this body be interested?
Strategy 1 – Newsletter: July publication. Received Grant from Idaho Power
$2500.00 judging. Jonne would like to be a copy editor,
(Volunteer).
Strategy 2 – Local Entrepreneurship:
Education Classes: Spring Quarter; SCORE Workshop on long
term strategic planning 12 attended, went through what you
want to accomplish to the planning stage. People wanting to
open businesses. SBA has agreed to do quarterly visits, next
will be in McCall.
Strategy 3 – Housing Trust: Don has a meeting Wednesday the 18 th , but
only if something to do. Bylaws might be discussed.
Preliminary draft of Articles of Incorporation given to Steve
Lord. Steve wants those that are interested in Housing Trust,
to give input into the bylaws. Schedule a working meeting with
Steve Lord for bylaws.
Recommendations; Sherry Maupin, please send to me for
information.
Rail Road Right of Way – Cynda, nothing.
Geo-Thermal: Melissa brought some people to look at the geo-thermal park for
potential geo-thermal green-houses.
Community Review in the geo-thermal information.
Next meeting Jun 2, 2016